Terms and conditions

Terms and conditions

In becoming a student of Cleveland College of Art and Design [CCAD], you agree to the various terms and conditions of enrolment at the College. This includes accepting the regulations of the College, which are approved by the Colleges validating partner, the Arts University Bournemouth, and you will be required to confirm this when you formally enrol with us.

Most of the regulations are likely to be similar at most colleges and universities in the UK, but it is important that you are clear about CCAD’s regulations before commencing your studies with us. The terms and conditions will be published on the College website, and we will let you know if any of these change before you enrol so that you can check you’re happy with them.

Some of the key points are given here for information. You might also like to see our Undergraduate Student Charter, which is available on our website.

Undergraduate Student Attendance Procedure

Whilst our programmes are designed to encourage and support independent learning, you need to demonstrate effective engagement with the programme throughout your studies. All students are expected to demonstrate attendance consistent with full engagement with a full-time programme of study. This forms part of the contract between the student and the College.

In particular, it is recognised that the development of effective skills in collaborative and co-operative working is key to successful engagement and it is essential that students develop the ability to work with, and alongside, others. Although all modules include elements of independent and off-site learning; tutorial monitoring, feedback and skills development is integral to the delivery of modules and to students’ progress.

Patterns of attendance which may indicate causes for concern will always be investigated, and action may be taken against students who do not meet the attendance expectations.

Fees and charges

Once you have commenced a programme, the College will not increase the fee in subsequent years. For students enrolling in 2018/17, the College has committed to maintain the fees for higher education students at the same rate (with no inflation-linked increase) throughout the programme of study. You should note in particular:

* The fees you pay for the programme give you access to the teaching, assessment and resources necessary to complete your programme satisfactorily. If you have not paid your fees for the programme, or agreed a payment plan, you may be barred from accessing resources (including the Library and academic IT resources); and if this situation continues, you may be barred from teaching and assessment.

* If you have outstanding academic debts to the College, and have not agreed a satisfactory payment plan, you may not be permitted to enrol for subsequent years of study. Academic debts include outstanding fee payments, or any money you owe for programme-related activities including educational visits, equipment you have bought from the College, or Library debts. Each case will be decided on its merits, but enrolment will not be withheld if your academic debt is less than £250.

* Any contract you hold for College Student Accommodation is separate from your contract for learning and teaching, and debts will be treated separately.

Equality and Diversity

The College takes equality and diversity very seriously and is committed to achieving fairness and equality for all who learn and work at the College. Its principles of equality and diversity are summarised as:

Cleveland College of Art & Design is committed to the principles of equality and diversity and aims to ensure that all employees and college users are treated fairly and equally regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.

Assessment regulations

You will also be required to accept the relevant academic regulations for your Level of study, including:

The assessment regulations include the regulations on late submission of work; what happens if you fail a module; the conditions of progression to the next Level of the programme; and the way in which your final award will be determined. You should note in particular:

* You have to pass all the modules in each year to be permitted to progress to the next year of the programme.

* If you fail a module, you will be given one attempt to retrieve it. If you fail at the second attempt, you may be given a third opportunity, but this will depend on your overall profile of achievement.

* You may be required to undertake some retakes during the summer break.

* Your final degree classification is based on your marks at Levels 5 and 6 (normally the second and third year of study). Your result will be calculated in two different ways, and if they differ you will be awarded the higher grade.

Changes to your offer

The offer we make you is made in good faith, and the College has every intention of honouring the commitment it has made. However, there may be occasions where we do need to make changes. For example, we may be required to respond to Government legislation or statutory requirements. On rare occasions, we may also wish to update our policies and procedures after the December deadline. This will only be done in consultation with the student body, and the student interest is always considered. If we do make changes of this type, we shall tell you as soon as possible.

On very rare occasions, we may decide not to deliver a programme in a particular year. This might happen if, for instance, the minimum number of students needed to ensure a good educational or student experience has not been met. If we do decide not to enrol students onto a particular programme, we shall make this decision by 15 May of the year, and we shall endeavour to offer you a place on another suitable programme.

It is important that we make regular changes to programmes to ensure that they remain current, including the most up to date knowledge in the subject area, and also so that we take advantage of

educational opportunities which arise. We also make changes in response to student feedback. Changes are proposed by the programme team in consultation with the student cohort, and approved by a central College committee and our validating partner, Arts University Bournemouth, which always considers the impact on the student experience. We shall always try to minimise any negative impact, and if any change of this type is necessary, we shall inform you as soon as possible.

Undergraduate Admissions Policy and Procedure, which deals with complaints about the admissions process, is available on our website.

There are some circumstances which are outside the College’s reasonable control. These include an unexpected lack of funding, the departure of key members of staff whose knowledge is unique or not easily replaceable, industrial action, severe weather, fire, the failure of electricity or internet service, civil disorder, political unrest, government restrictions or serious concern about the transmission of serious illness making a programme unsafe to deliver. In these instances, the College will try to give you early notification of any changes to your offer / programme and will try to minimise the impact by identifying alternative ways of meeting your expectations, or providing compensation where it believes there is a fair case to do so.

Requests for deferral or withdrawal

If an applicant wishes to request a deferral of entry to the following year, they should indicate this on their application form, or put a request in writing directly to HE Admissions as soon as possible after submitting an application.

Requests for deferral after an offer has been made will be considered. Applicants should contact HE Admissions in writing or by email. Each deferral request will be considered on an individual basis. Applicants who wish to withdraw after an offer has been made must contact HE Admissions interviews@ccad.ac.uk providing the following information:

I give notice that I wish to defer/withdraw my offer of a place to study:

* Programme Title

* Name of Applicant

* Address of Applicant

CCAD contact details

HE Admissions

Cleveland College of Art and Design

University Campus

Hartlepool

TS24 7EX

Tel: 01429 422000 Email: interviews@ccad.ac.uk